How to Prepare for a Successful Oktoberfest Event

Oktoberfest has become one of the most popular seasonal celebrations across the UK, drawing crowds eager to enjoy authentic Bavarian food, steins of beer, lively music, and a warm, communal atmosphere. Whether you are hosting a large-scale festival or a smaller community event, careful planning and preparation are essential to deliver the best possible experience for your guests.

One of the most essential elements? The right furniture. Seating and tables set the tone for the event, influence how guests interact, and play a vital role in safety and comfort. At Mogo Direct, our Festival Folding Tables & Benches are explicitly designed for events like Oktoberfest, combining practicality with authentic style.

In this guide, we’ll walk you through the key steps to preparing your Oktoberfest event, with a focus on selecting the right tables and benches for your venue.

1. Understand Your Capacity and Layout

The first step in preparation is to determine your expected attendance and how you will manage your event space.

• Estimate guest numbers: Will your customers arrive all at once, or will there be staggered attendance across multiple sessions?
• Define your zones: Consider the various areas of your site, including dining, bars, entertainment, and family zones. Each requires seating nearby.
• Consider flow and safety: Clear aisles, accessible exits, and efficient service routes are non-negotiable. Guests should never feel crowded or struggle to move between tables.
  

Mapping out your venue in advance ensures you know how many table and bench sets you’ll require and where they will be placed.

2. Selecting the Right Tables and Benches

At Oktoberfest, furniture needs to do more than just look the part. It must be strong enough to handle heavy food and drink, resistant to unpredictable weather, and practical to set up and store. Our Festival Folding Tables & Benches collection ticks all of these boxes.

Here are the options most popular with event organisers:

Each piece is easy to fold, transport, and store — making setup and breakdown faster and more efficient.

3. Key Features to Prioritise

When selecting furniture for an Oktoberfest event, keep the following in mind:

• Durability: Heavy beer steins and sharing platters require solid tables and benches that won’t wobble or give way.
• Weather resistance: Autumn weather in the UK can be unpredictable. Treated wooden surfaces and steel frames help furniture withstand rain and damp conditions.
• Ease of handling: Folding frames make transport, setup, and storage straightforward, even in larger volumes.
• Comfort and safety: Rounded edges, stable construction, and adjustable bench heights ensure guests feel comfortable and secure.
• Authentic appearance: The rustic wood finish of the collection helps recreate the atmosphere of a traditional Bavarian beer hall.
  

4. Arranging Your Venue

How you arrange tables and benches will influence the overall atmosphere:

• Long rows: Create a classic Oktoberfest look with communal seating that encourages interaction.
• Smaller clusters: Ideal for families or quieter zones, offering more intimate seating.
• Orientation: Align tables so that foot traffic flows naturally between bars, food vendors, and entertainment stages.
• Shelter and décor: Protect seating areas with marquees or tents and enhance the theme with bunting, tablecloths, and soft lighting.
  

5. Logistics and Setup

Furniture planning is only part of the preparation — logistics are equally important:

• Order early: Demand for festival furniture is high in the lead-up to Oktoberfest, so secure your tables and benches well in advance.
• Plan for transport and storage: Check how many sets can fit into your vehicles and where they’ll be stored before and after the event.
• Staffing: Assign teams to handle setup and takedown safely, as larger tables and benches may require two people to move.
• Maintenance: Keep spare parts and cleaning supplies on hand to address any unexpected damage or spills.
  

6. Budgeting Smartly

Hosting an Oktoberfest doesn’t need to stretch your budget. By mixing full table and bench sets with standalone benches or tables, you can tailor your investment to different zones while keeping costs efficient.

Standard 6 ft sets offer the best value for seating large groups, while 4 ft versions are perfect for adding flexibility in smaller areas. The beauty of folding furniture is that it can be reused for a wide range of other events — from summer festivals to school fairs — ensuring long-term value.

Why Choose Mogo Direct?

Our Festival Folding Tables & Benches collection is designed for large-scale events. Combining practicality with an authentic Bavarian look, these products offer:

• Robust construction to withstand heavy use
• Easy folding frames for simple setup and storage
• Multiple sizes to suit different event spaces
• A traditional wood finish that sets the perfect Oktoberfest atmosphere
  

With the right furniture in place, you can focus on what matters most — creating an unforgettable Oktoberfest celebration for your guests.

Ready to get started? Explore our full collection of Festival Folding Tables & Benches here and prepare to host an Oktoberfest event that combines comfort, style, and efficiency.