How to Store Event Furniture Safely and Efficiently

Whether you manage a school hall, a community centre, a church, or an event venue, proper storage of event furniture is essential. Not only does safe and efficient storage prolong the lifespan of your investment, but it also improves organisation, safety, and accessibility. From folding chairs to stackable tables, keeping your furniture in top condition means it’s ready to go whenever you need it.

In this blog, we’ll explore practical tips for storing event furniture safely and efficiently, including how to choose the right storage equipment, maximise your space, and keep your venue tidy and functional.

Start With a Storage Plan

Before anything else, assess the space available for furniture storage. Whether it’s a dedicated storage room, a corner of the hall, or a shared cupboard, knowing your dimensions helps you plan effectively. Think vertically as well as horizontally. Shelving or stackable systems can help make the most of limited floor space.

Take stock of what you need to store, including:

• Folding chairs
• Stacking chairs
• Folding tables
• Trolleys and storage racks
• Cushions or soft seating accessories

Once you have an inventory and space audit, you can start organising based on frequency of use, weight, and size.

Use Trolleys and Racks for Safer Handling

One of the best ways to store and transport furniture is by using dedicated trolleys and storage racks. These are designed for safety, convenience, and efficiency, especially in larger venues where chairs and tables are regularly moved.

For example:

• Chair trolleys are ideal for stacking and moving multiple chairs with minimal lifting.
• Table trolleys allow you to move several folding tables securely and easily.
• Storage carts with wheels make it easier to rearrange furniture or access items stored at the back.

Using these tools reduces the risk of injury, prevents damage to the furniture, and speeds up setup and takedown times.

Stack Furniture the Right Way

Stacking is an efficient storage method, but it must be done safely to avoid accidents and wear and tear. Follow the manufacturer's guidelines on the maximum number of chairs or tables that can be stacked to prevent overloading and potential tipping.

Stacking Tips:

• Stack lighter items on top of heavier ones.
• Ensure even alignment to prevent warping or leaning.
• Avoid stacking on uneven flooring.
• Use furniture designed for stacking, like the Novara Stacking Chair or BigClassic Folding Chair.

When stacking folding tables, ensure that the legs are correctly locked in position to prevent wobbling or collapsing.

Protect Against Scratches and Damage

When storing furniture, particularly metal or plastic items, it’s important to protect against scuffs, chips, and dents. Consider placing padding or cloth between items if they don’t have protective feet or built-in buffers.

Protective measures can include:

• Using soft covers or slip-on protectors
• Padding trolley bars or storage racks
• Avoiding dragging furniture across floors

By taking these steps, you can maintain the look and integrity of your chairs and tables, especially important for professional venues where appearance matters.

Label and Organise Inventory

Keeping track of your furniture makes setting up for events much easier. Label trolleys or racks based on type, location, or frequency of use. For example:

• “Main Hall Chairs – Stack 1”
• “Outdoor Folding Tables – Events Only”

Create a simple inventory checklist to monitor condition, count items after use, and plan for maintenance or replacements. QR code labels or colour tags can also help busy teams stay organised.

Prioritise Accessibility

When storing event furniture, consider how often each piece is used. Items used on a weekly or daily basis should be stored in the most accessible locations. Less-used furniture can be stored higher up or further back.

This avoids unnecessary shuffling and helps the event setup run more smoothly. Be sure your team understands the layout, especially in shared or multi-purpose spaces.

Climate and Cleanliness Matter

Damp or dusty environments can damage your event furniture over time. If possible, choose a clean, dry storage area that protects furniture from the elements.

Maintenance tips include:

• Wiping down chairs and tables before storage
• Keeping storage areas free of clutter and moisture
• Using breathable covers to avoid condensation

If outdoor furniture is stored indoors during colder months, be sure it is thoroughly dry first to prevent mould or mildew.

Choose Furniture Designed for Easy Storage

If you’re in the market for new furniture, consider stackable or folding models that are designed with compact storage in mind. At Mogo Direct, we offer a wide range of practical options, including:

• Folding Tables with locking legs and durable surfaces
• Stacking Chairs with strong frames and built-in buffers
• Folding Chairs that collapse flat for easier transport

Our products are chosen with venue managers in mind—easy to use, easy to store, and built to last.

Conclusion

Efficient and safe storage of event furniture doesn’t just protect your investment—it streamlines your operations and ensures your space is always ready to go. With the right tools, a bit of planning, and some smart furniture choices, you can keep your chairs and tables organised, safe, and looking great for years to come.

Explore our full range of stackable and folding furniture, along with storage trolleys and accessories, at Mogo Direct. Need help? Our friendly team is always happy to offer advice tailored to your venue.